NSW Planning Portal reference groups
Our reference groups allows us to communicate better to councils, industry and other State agencies.
The NSW Planning Portal includes 32 digital services covering the planning approval pathways from proposals in strategic planning to occupational certificates for completed buildings.
To ensure we improve the customer experience and enhance workflow efficiencies for users of the NSW Planning Portal, the Department established ePlanning (now NSW Planning Portal) Reference Groups in 2019.
Currently, three NSW Planning Portal reference groups meet quarterly. These groups consist of councils, agencies and industry, and include nominated representatives that provide feedback on the NSW Planning Portal.
Summaries of the discussion held at the reference group meetings will be available on this webpage.
NSW Planning Portal Council (high volume) Reference Group
NSW Planning Portal Council (high volume) Reference Group
Membership
In January 2024, we extended an invitation to all NSW councils to join the NSW Planning Portal Council Reference Group. The call for nominations was open from 16 January to 7 February 2024, and the Department received 100 nominations.
The nominations were reviewed and the membership for the groups was finalised in February 2024.
The members for the high volume reference group are below:
High volume
High volume
| Albury City Council | Ballina Shire Council | Bayside Council |
| Bega Valley Shire Council | Blacktown City Council | Camden Council |
| Campbelltown City Council | Canterbury Bankstown Council | Central Coast Council |
| Clarence Valley Council | Coffs Harbour City Council | Council of the City of Sydney |
| Cumberland Council | Dubbo Regional Council | Eurobodalla Shire Council |
| Georges River Council | Hills Shire Council | Hornsby Council |
| Inner West Council | Kempsey Shire Council | Ku-ring-gai Council |
| Lake Macquarie City Council | Lane Cove Council | Lismore City Council |
| Liverpool City Council | Maitland Council | Mid-Coast Council |
| Murray River Council | Newcastle City Council | North Sydney Council |
| Northern Beaches Council | Orange City Council | Parramatta Council |
| Penrith City Council | Port Macquarie-Hastings Council | Port Stephens Council |
| Queanbeyan-Palerang Regional Council | Shoalhaven City Council | Singleton Council |
| Sutherland Shire Council | Tamworth Regional Council | Tweed Shire Council |
| Wagga Wagga City Council | Waverley Council | Willoughby City Council |
| Wingecarribee Shire Council | Woollahra Council | Wollondilly Shire Council |
| Wollongong City Council |
Note: In addition to the NSW Councils above, representatives from Local Government NSW, National Local Government Customer Service Network, Regional Cities NSW and Planning Institute of Australia (NSW) also form part of the NSW Planning Portal Council Reference Groups.
If you did not submit a nomination, and your council would like to be involved in the NSW Planning Portal Reference Groups, please email: Caitlin Williams
Meeting information
| Meeting date | Presentation | Meeting minutes |
| 19 March 2024 | Quarter 1 Council (high volume) meeting | Quarter 1 Council (high volume) meeting minutes |
| 11 June 2024 | Quarter 2 Council (high volume) meeting | Quarter 2 Council (high volume) meeting minutes |
| 17 September 2024 | Quarter 3 Council (high volume) | Quarter 3 Council (high volume) meeting minutes |
| 5 November 2024 | Quarter 4 Council (high volume) meeting | Quarter 4 Council (high volume) meeting minutes |
NSW Planning Portal Council (medium to low volume) Reference Group
NSW Planning Portal Council (medium to low volume) Reference Group
Membership
In January 2024, we extended an invitation to all NSW councils to join the NSW Planning Portal Council Reference Group. The call for nominations was open from 16 January to 7 February 2024, and the Department received 100 nominations.
The nominations were reviewed and the membership for the groups was finalised in February 2024.
The members for the medium to low volume reference group are below:
Medium to low volume
Medium to low volume
| Armidale Regional Council | Balranald Shire Council | Bathurst Regional Council |
| Bellingen Shire Council | Berrigan Shire Council | Bland Shire Council |
| Blayney Shire Council | Blue Mountains City Council | Burwood Council |
| Byron Shire Council | Canada Bay Council | Central Darling Shire Council |
| Cessnock City Council | Coolamon Shire Council | Council of the City of Ryde |
| Cowra Shire Council | Dungog Shire Council | Fairfield City Council |
| Federation Council | Gilgandra Shire Council | Goulburn Mulwaree Council |
| Greater Hume Shire Council | Griffith City Council | Gunnedah Shire Council |
| Gwydir Shire Council | Hawkesbury City Council | Hay Shire Council |
| Hilltops Council | Junee Shire Council | Kiama Municipal Council |
| Lithgow City Council | Lockhart Shire Council | Mid-Western Regional Council |
| Mosman Municipal Council | Murrumbidgee Council | Muswellbrook Shire Council |
| Narrabri Shire Council | Narrandera Shire Council | Narromine Shire Council |
| Oberon Council | Parkes Shire Council | Richmond Valley Council |
| Shellharbour City Council | Snowy Valleys Council | Strathfield Municipal Council |
| The Shire of Bourke Council | Temora Shire Council | Upper Hunter Shire Council |
| Upper Lachlan Shire Council | Uralla Shire Council | Yass Valley Council |
If you did not submit a nomination, and your council would like to be involved in the NSW Planning Portal Reference Groups, please email: Caitlin Williams
Meeting information
| Meeting date | Presentation | Meeting minutes |
| 21 March 2024 | Quarter 1 Council (medium to low) meeting | Quarter 1 Council (medium to low) meeting minutes |
| 13 June 2024 | Quarter 2 Council (medium to low volume) meeting | Quarter 2 Council (medium to low) meeting minutes |
| 19 September 2024 | Quarter 3 Council (medium to low volume) meeting | Quarter 3 Council (medium to low) meeting minutes |
| 7 November 2024 | Quarter 4 Council (medium to low volume) meeting | Quarter 4 Council (medium to low volume) meeting minutes |
NSW Planning Portal Agency Reference Group
NSW Planning Portal Agency Reference Group
Membership
The NSW Planning Portal Agency Reference Group has representatives from 11 organisations. The current membership is:
- Ausgrid
- Department of Customer Service (Building Commission NSW)
- Department of Planning, Housing and Infrastructure (Alpine region)
- Department of Climate Change, Energy and the Environment and Water (Heritage NSW)
- Fire and Rescue NSW
- Building Commission NSW
- Rural Fire Service
- State Insurance Regulatory Authority (SIRA)
- Sydney Water
- Transport NSW
- Transport NSW (Maritime)
Meeting information
| Meeting date | Presentation | Meeting minutes |
| 12 March 2024 | Quarter 1 Agency meeting | Quarter 1 Agency meeting minutes |
| 20 June 2024 | Quarter 2 Agency meeting | Quarter 2 Agency meeting minutes |
| 10 September 2024 | Quarter 3 Agency meeting | Quarter 3 Agency meeting minutes |
| 12 November 2024 | Quarter 4 Agency meeting | Quarter 4 Council (Agency) meeting minutes |
NSW Planning Portal Industry Reference Group
NSW Planning Portal Industry Reference Group
Membership
The NSW Planning Portal Industry Reference Group has representatives from 11 organisations. The current membership is:
- Australian Consulting Surveyors NSW
- Australian Institute of Architects
- Australian Institute of Building Surveyors (NSW)
- Association of Australian Certifiers (NSW)
- Association of Australian Certifiers (NSW)
- Ethos Urban
- Housing Industry Association (NSW)
- Master Builders Association NSW
- MMJ Real Estate
- Planning Institute of Australia (NSW) represented by Juliet Grant (Gyde Consulting)
- Property Council
- Urban Development Institute of Australia (NSW)
- Urban Taskforce
- Urbis
Meeting information
| Meeting date | Presentation | Meeting minutes |
| 11 March 2024 | Quarter 1 Industry meeting | Quarter 1 Industry meeting minutes |
| 18 June 2024 | Quarter 2 Industry meeting | Quarter 2 Industry meeting minutes |
| 11 September 2024 | Quarter 3 Industry meeting | Quarter 3 Industry meeting minutes |
| 14 November 2024 | Quarter 4 Industry meeting | Quarter 4 Council (Industry volume) meeting minutes |